Shared Interest Group Volunteer Job Description

Volunteer Responsibilities & Expectations:

Volunteers manage Shared Interest Groups by creating the mission and goals for the organization, recruiting steering committee members for the group, launching marketing and outreach efforts (including social media), developing the organization’s structure and operating procedure, and identifying opportunities for events and outreach. Volunteers also initiate methods of ongoing communication with alumni members, non-members, and current students to ensure the vitality of the group. Steering committee members are encouraged to create special projects and opportunities that benefit their group and Tufts Alumni.

The time commitment is approximately two to four hours per month, depending on the group’s proposed plans for the year. Most work is done via email, with occasional conference calls. In-person meetings are rare. Volunteers are encouraged to:

  • Make every effort to attend events that have been planned by their respective group, chapter, committee, etc., particularly if the event is in their region
  • Make an annual gift—of any size—to Tufts
  • Take part in and contribute to the development of succession plans for their respective group, chapter, committee, etc.
  • Work with other steering committee members to create a strategic vision of the group, keeping in mind both short- and long-term goals and opportunities
  • Plan at least one alumni engagement event per year anywhere in the world
  • Leverage personal and other Tufts networks to continually grow the membership base of the group
  • Maintain ongoing communication (via email is fine) with staff in the Office of Alumni Relations to ensure common understanding of goals, plans, and needs
  • Rely on the Office of Alumni Relations and Tufts Alumni for guidance, support, advice, and resources
  • Evaluate one-time and ongoing events to assess their impact and purpose
  • Wisely manage financial resources allocated by Tufts Alumni throughout the year
  • Serve as an ambassador for your group, Tufts University, and Tufts Alumni at events and outside of formal Tufts functions
  • Recruit potential successors and other members of the group’s leadership
  • Submit an annual report on your group’s activity to the Office of Alumni Relations and the Shared Interest Group Committee of the Alumni Council

Term of Service:

Steering committee members typically serve a two-year term; however, most serve for two to four years.

OAR Staff Will:

  • Serve as an advocate for the success and well-being of individual Shared Interest Groups, their volunteers, and members
  • Encourage strategic thinking and planning to maximize the impact of individual groups
  • Recognize volunteers and their work through formal Tufts Alumni awards programs and through additional volunteer and other recognition opportunities
  • Provide training materials or one-on-one training, as needed
  • Schedule meetings/conference calls according to your group’s availability and make certain that agendas/minutes are distributed in a timely manner
  • Oversee any and all logistics for mailings, blast emails, event calendar postings, event registration sites, etc. as it relates to the events or activities of your volunteer program
  • Provide support to your group when planning events, which may include assistance with venue selection, catering, AV needs, guest speaker(s) confirmation, registration, etc.

Contacts:

For more information, please contact sharedinterestgroups@tufts.edu.

Shared Interest Groups Program Description:

Tufts Alumni Shared Interest Groups (SIGs) are domestic and international communities of alumni that share a common affinity based on shared experience, identity and background, organizational or academic affiliation, profession, or other Tufts-related interest. Membership in these groups is based on shared culture, identity, and profession, and is open to any member of the Tufts community.

For more information about Tufts Shared Interest Groups, visit the Shared Interest Groups website.